A bookmark manager for VAs who juggle five clients at once

Week one with a new client is a week of asking where things are

The intake call ends and you have a Google Doc with eleven links in it. Two are wrong, one points at the old scheduler, and the client's actual payroll portal was never written down because the last VA just knew it. So you ask. You ask in Slack, you ask on the Monday call, you ask again three weeks later when the quarterly report needs the analytics login page and nobody remembers which of the two dashboards is the real one.

Multiply that by five clients. Client A uses Asana, Notion and a Calendly you can't find; Client B uses ClickUp, a shared Drive with six nested brand folders, and a bank portal you touch once a month; Client C sends everything through email. Your bookmarks bar becomes a wall of favicons with no client boundary, and the folder you named "C - misc" is where links go to die.

The agency side is worse in a quieter way. Every new hire triggers the same email with the same twelve onboarding links, retyped, slightly out of date each time.

One board per client, and nothing bleeds across

Give each client a board. Inside it, categories for the things every client engagement actually has: Logins, SOPs, Calendars, Reporting, Client assets. One level of subcategories handles the rest — Reporting → Monthly, Reporting → Ad hoc. When the client adds a tool, it goes on the board once, and it is there for whoever works that account next month.

Client separation is the whole job: a board is a boundary, and a bookmarks bar is not.If you stop working with Client B tomorrow, the board goes away from your view without touching Client A or C. If a second VA joins Client A, they get that one board and nothing else in your workspace.

For the links every VA needs regardless of client — the agency's own SOP library, the time tracker, the invoice template — an admin marks the board required. It lands on every VA's account and members can't remove it. That is the twelve-link onboarding email, delivered once and permanently correct.

• Board per client; categories for Logins, SOPs, Calendars, Reporting
• Required boards from the agency that every VA gets automatically
• Checklists on the board for the weekly and monthly recurring tasks, with a repeating cadence
• Text blocks for the things that aren't links: account numbers to reference, the client's timezone, who to escalate to

View-only for the people who should read, not rearrange

The client's master tools board should not be editable by three contractors at once. Share a board view-only per person and the cap holds in the web app and in the extension — a view-only VA sees and opens everything and reorganizes nothing. Someone senior gets "Can share" so they can bring on the next VA without an admin ticket.

This is the piece a shared Google Sheet of links cannot do. A sheet is one file with one permission: either everyone edits it or you keep a second copy that immediately drifts.

Offboarding takes one action, and the links stay

Contracts end. When a VA rolls off, revoke access in one action — every link stays with the workspace, and the board can be reassigned to the person taking over. Nothing has to be reconstructed from a departing contractor's personal Chrome profile, which is where most agency knowledge quietly lives.

Day to day, make the boards your new tab through the extension. The new tab is the most-visited page of a workday, and for a VA it becomes the client switcher: open a tab, see Client A, Client B, Client C, click into the one you're billing right now. It renders from a local cache and is searchable, so "payroll" finds the right portal across all clients in two keystrokes.

One honest limit: the board experience is desktop-first. The web app opens on a phone browser, but there is no mobile app, so if you run your whole day from a phone this is not your tool. There's also no Safari extension — Chrome, Edge, Firefox and Opera only.