A bookmark manager for teams whose links live in a pinned message
4 min read · Business & teams
Most teams share links through a pinned chat message and a spreadsheet, and both fail in predictable ways: chat buries the correct link under thousands of newer ones, and a spreadsheet is one file with one permission, so the contractor who needs two links gets all forty. A bookmark manager for teams like Linksley puts links on shared boards with per-person roles, so each person sees exactly the links they should — and sees them on every new tab instead of having to go looking. When someone leaves, you revoke their access in one action and every link stays with the company.
Your team's links live in two places, and neither one holds
Ask anyone on your team where the link to the staging environment is. You will get one of two answers. Someone will say it is pinned in the project channel, and it is, four thousand messages up, in a pin from a Tuesday in March that also points at a Figma file nobody can open anymore. Or someone will send you the spreadsheet: one tab, forty rows, last edited by a person who left in the spring.
Chat fails by decay. The right link was posted; it just sank, and the search results give you nine reposts of it in different states of wrongness. Spreadsheets fail by access. One file, one permission: the contractor who needs two links gets all forty, billing portal included, or they get nothing and message you every morning instead. Nobody owns either artifact, so nobody maintains it, and the way you learn that a link is dead is that a new hire asks about it in week three.
What changes when a link gets a fixed address
A team bookmark manager gives every link a place that does not move. In Linksley that place is a board, with categories inside it and one level of subcategories when you need it: a Client Delivery board, a Templates category, a folder per client. Boards stay small enough that someone actually keeps them current, because a board belongs to the team that uses it rather than to whoever happened to post first.
A pinned message is a moment; a board is an address.The difference shows up on the day nobody plans for, when the person who knew where everything was is on leave. Saving to a board takes a keyboard shortcut, a right-click, or the extension popup, so filing a link costs about as much as pasting it into chat. And the extension can make your boards the new-tab page, rendered from a local cache so it appears instantly and can be searched, which means the links are not somewhere anyone has to remember to visit.
Permissions a contractor cannot route around
Share a board with a person or with a group, so the sales team gets the sales board without anyone maintaining a list of individuals. Cap a person at view-only and they stay view-only in the web app and in the browser extension alike, which matters because the extension is where people actually work. Give a team lead the Can share right and they can hand their own board to their own people without routing every request through an admin.
This is the part a shared folder or a spreadsheet cannot do. Access there is all-or-nothing at the file level, so the honest way to give a freelancer two links is to make a second copy, which then drifts from the first one within a month.
Onboarding and offboarding are the same switch
An admin can mark boards as required. A new hire accepts the invite, opens a tab, and the company boards are simply there — no bookmark step, no forwarded email, nothing to set up, and members cannot remove them. Most of the first-week link questions stop being asked because the answer is already open.
The same mechanism runs in reverse on someone's last day. Revoke access in one action; every link they saved stays with the workspace, and their board can be reassigned to a successor. Compare that with the usual version, where a departing employee's bookmark bar leaves with the laptop and three tools quietly become undiscoverable.
What it costs, and when you do not need it
Business is $9 a month plus $2 per person, with no cap on members, so a ten-person team is about $27 a month. There is a free plan with one board, forever, no card. No ads on any plan, and export to standard bookmarks HTML is available on every plan, so leaving is a download rather than a project.
If your entire team is three people who share five links, a pinned message genuinely is fine and you should keep it. Two other honest notes: the extension covers Chrome, Edge, Firefox and Opera but not Safari, and while the web app opens on a phone the board experience is built for a desktop.
Where a team's links actually live
| Linksley | Pinned chat message | Spreadsheet of links | |
| Findability | Search, plus every new tab | Scroll and hope | Only if you know the file exists |
| Per-person permissions | Whole channel or nothing | Whole file or nothing | |
| Onboarding a new hire | Required boards appear on day one | Send them the channel history | One more link to send |
| Offboarding | Revoke once, links stay | Nothing to revoke | Access removed, copies remain |
| Who maintains it | The team that owns the board | ||
| Where it lives | New tab, extension, web app | One channel | A tab you closed |
Common questions
What is the best way for a team to share bookmarks?
Put them on shared boards with per-person permissions rather than in a chat pin or a spreadsheet. Chat buries links over time and a spreadsheet gives everyone the same all-or-nothing access, so neither survives a year of turnover.
Can I stop some people from editing shared links?
Yes. Linksley lets you cap a person at view-only, and the cap is enforced in the web app and the browser extension. You can also delegate a Can share right to a team lead so they can share their own boards without an admin.
What happens to a team's links when someone leaves?
You revoke their access in one action and every link stays with the workspace. Boards they owned can be reassigned to a successor, so nothing disappears with the laptop.
How much does a bookmark manager for a 10-person team cost?
Linksley Business is $9 per month plus $2 per person with no member cap, so ten people is about $27 per month. A free plan with one board is available with no card.
Get your links out of the pinned message
Start free on one board, then add the team when it earns it.
Start free